JOB SUMMARY

The Specialist, Programs – Budget Monitoring, Compliance & Deliverables ensures effective budget planning, expenditure monitoring, compliance oversight, and timely achievement of organizational and project deliverables. The role serves as a key coordination point between finance, operations, procurement, and program teams. The Specialist designs, maintains, and improves budget tracking systems, analyzing financial performance, monitoring compliance with internal policies and donor requirements, and ensuring that agreed deliverables are completed on time and to the required quality standards. The position requires strong analytical, coordination, and reporting skills, with a focus on accountability, risk identification, and supporting evidence-based decision-making.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

• Develop, maintain, and continuously improve budget tracking tools, dashboards, and financial monitoring systems for departments, projects, and the organization.

• Monitor budget performance against approved plans, analyze variances, and prepare regular budget-versus-actual reports with clear recommendations for corrective action.

• Track expenditure trends and resource utilization rates to promote efficient and accountable use of funds.

• Review spending requests to ensure alignment with approved budgets and funding allocations.

• Coordinate budget revisions and reallocations while maintaining proper documentation and approval processes.

• Establish and maintain robust systems for tracking organizational, departmental, and project deliverables, milestones, and deadlines.

• Monitor progress against action plans and work with responsible teams to identify delays, risks, and bottlenecks, and recommend mitigation measures.

• Maintain accurate deliverable registers, action trackers, and performance monitoring tools.

• Prepare periodic status reports on budget performance, compliance, and deliverables achievement for management and stakeholders.

• Monitor compliance with organizational policies, procedures, donor requirements, contractual obligations, and regulatory standards.

• Ensure appropriate documentation is maintained to support internal and external audits and compliance reviews.

• Coordinate and facilitate meetings related to budget reviews, compliance monitoring, and performance tracking; follow up on action items and decisions.

• Identify financial, compliance, and delivery risks and recommend mitigation strategies; support implementation of risk management actions.

• Contribute to process improvement initiatives aimed at enhancing efficiency, accountability, and internal controls.

• Serve as a liaison between finance, operations, procurement, and program teams to facilitate effective coordination and information flow.

• Analyze expenditure and spending trends across finance, logistics, and program data to generate insight and recommendations that support the timely and effective implementation of projects.

• Advise budget holders and program teams on corrective actions and interpret donor compliance requirements to inform decision-making.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily comprehensive.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in finance, Accounting, Business Administration, Public Administration, or a related field. A master’s degree or professional certification (e.g., CPA, ACCA, or PMP) is an advantage.

• Minimum of 5-7 years of relevant experience in budget management, financial monitoring, compliance, or program/project coordination, preferably in the non-profit, humanitarian, or development sector.

• Strong knowledge of budget management, financial reporting, compliance frameworks, and donor reporting requirements, including the ability to design and improve monitoring tools and dashboards.

• Proven experience developing and using budget tracking tools, dashboards, and performance monitoring systems.

• Excellent analytical, organizational, and problem-solving skills with strong attention to detail.

• Demonstrated ability to coordinate across multiple departments and manage competing priorities under tight deadlines.

• Strong written and verbal communication skills, including the ability to prepare clear reports and present financial and performance information effectively.

• Proficiency in Microsoft Excel (advanced level) and familiarity with financial management or ERP systems.

• High level of integrity, accountability, and commitment to compliance and ethical standards.

• Ability to work independently and collaboratively in a fast-paced, multicultural environment.